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How do I handle changing requirements in an agency project?

Requirements keep changing after kickoff? Add a scope freeze date and a change-order process with estimate, approval and revised timeline.

The risky clause

Subcontractor will accommodate all requirement changes during the project at no additional charge.

Why it is dangerous

Free changes mean the budget has no end. A scope freeze date, a written change order with estimate and a revised timeline keep both sides honest. This is general information, not legal advice.

Safer clause to propose

Scope is frozen on [DATE]. After that, changes need a written change order with cost and timeline, approved by the designated approver before work begins.

Message to send

Hi [Agency],

Could we freeze scope on [DATE] and use written change orders for later changes, with cost and timeline? Thanks, [Your Name]

Frequently asked questions

What is a scope freeze?

A date after which requirements are fixed unless a change order is agreed.

What goes in a change order?

The change, cost, effect on timeline and approval signature.

Related guides

• When should IP transfer to the agency?
• Should my liability match the agency's client contract?
• Do I need insurance as a subcontractor?
• Can an NDA claim my existing contacts?
• What is a staff non-solicit clause in an agency contract?

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