Can my employer deduct laptop damage from my salary?

Employer wants full cost deducted if the company laptop is lost or damaged? See fair wording on depreciation, insurance and normal wear before you accept.

The risky clause

The Employee shall be liable for the full replacement cost of any Company equipment lost or damaged, to be deducted from salary without notice.

Why it is dangerous

Deducting full new-device cost for any damage ignores depreciation, insurance and normal wear. Salary deductions are regulated, so ask for a written process and value based on the device's age. Keep a handover record with photos. This is general information, not legal advice.

Safer clause to propose

The Employee is liable only for loss or damage caused by negligence, valued at the device's depreciated value less insurance recovery, after written notice and a chance to respond.

Message to send

Hi [HR Name],

Could the equipment clause limit liability to negligence and depreciated value, net of insurance, with a written notice before any deduction? Thanks, [Your Name]

Frequently asked questions

Can a company deduct equipment cost from salary?

Only as the contract and wage rules allow. Ask for a written process and a fair valuation.

How do I protect myself when I receive a laptop?

Sign a handover list, photograph the device, and report any damage on day one.

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